Visiting students or Free movers

Who can apply

The status of Visiting Student or free movers can be assigned to:

students enrolled in international universities, even if they have already taken part in mobility programmes, who would like to attend courses offered by the University of Basilicata. These students shall be currently enrolled at their home institution in a First Cycle Degree Programme (Bachelor or equivalent- EQF 6) requiring for entry the possession of a school leaving certificate or in a Second Cycle Degree Programme (master Level or equivalent- EQF 7) requiring for entry the possession of a First Cycle Degree, or an equivalent degree from a programme lasting at least 3 years;
students enrolled in international universities who wish to carry out independent research activity, also for writing their final thesis, on topics developed at the University of Basilicata or attend doctoral courses (third cycle degree programme- EQF 8), under the guidance of a university tutor. These students must be enrolled at the University of origin in a second or third cycle degree programme or, if enrolled in a single cycle degree programme, at least in the fourth year);
students who decide to study at UNIBAS enrolling in selected courses;
students invited by a UNIBAS professor.

In order to attend courses and have credits officially recognized as part of their university transcript, students must obtain authorization from the faculty of the home University and admission from the UNIBAS.

Educational activities available

Visiting students are offered the opportunity to attend a selection of lectures and classes of the first and second cycle degree programmes at UNIBAS (after checking the availability of places in the case of courses related to degree programmes with a programmed number). For the list of courses, please consult the Department website or contact the Department Coordinator at UNIBAS.
Visiting students who wish to deepen their knowledge of research topics (whether aimed at completing the final thesis of their degree programme), or participate in doctoral courses may request the guidance of a university tutor of the University of Basilicata on the basis of the recommendation letter from a professor of the Home University. For information about the educational activities at the University of Basilicata Doctoral Schools, you can visit the following web page: Research Doctorates. Please notice that the teaching language used in each course is indicated in the educational programmes as annually published and available on the university website.

Important: the enrolment fee is entirely charged to the student.

Admission to one or more single courses

Both EU and non-EU citizens legally residing in Italy, as well as non-EU citizens residing abroad, can register for one or more single courses, for a maximum number of 36 CFU (36 ECTS credits), without enrolling in a course of study and awarding an academic title.

The registration to single courses is in conflict with the enrollment to the 1st, 2nd and 3rd cycle degree programmes of the Italian University system.

The deadlines for submitting the application to the Students Office are:

September 30, for courses held in the first semester or year;

February 28, for courses held in the second semester.

Important: the registration to single courses is valid for one academic year. If students do not take the related exam within the last useful session, they will lose their registration.

Enrolment fees

In order to attend lectures as a visiting student, a payment of Euro 25,00 for each CFU (ECTS credit) is required. In addition, students have to virtually pay a "marca da bollo/revenue stamp" of Euro 16,00 (a revenue stamp can be purchased by a tobacco shop).

Students with disabilities of 66% or more have only to pay a fixed contribution of Euro 80,00 and the revenue stamp of Euro 16,00, regardless of the number of CFUs/credits they intend to acquire.

The payment must be made only after the admission to the degree programme (anyway before the beginning of the semester of interest of the visiting student), following the instructions given by the Student Office via email to each candidate.

Note: Reimbursement is not admitted.

How to apply

Visiting students may apply by submitting the on-line application form with the following documents:

1. EU and non-EU citizens duly resident in Italy

a) a passport photo in .jpg format;

b) a copy of a valid identity document (identity card or passport for non-EU students);

c) a certified copy of the Secondary education qualification obtained after at least 12 scholastic study years of schooling or a fully legal substitute certificate; the final qualification must be accompanied by a Dichiarazione di Valore/Declaration of value or a certificate issued by foreign official authorities or statement released by an ENIC-NARIC center (if you do not have at the time of the application, please keep in mind that you will have to submit them on arrival, in any case);

d) as an alternative to the qualification indicated in the letter c), a degree obtained at a University or a post-secondary degree obtained at a non-university higher institute that allows the progress of university studies in the home country at the next level (only if the secondary degree was obtained at the end of a period of at least 12 years of schooling), accompanied by a Declaration of Value (if you do not have at the time of the application, please keep in mind that you will have to submit them on arrival, in any case);

e) if enrolled to a foreign University, copy of the transcript of records or any other equivalent document issued by the University, translated and legalized by the competent Italian Diplomatic Representation (if you do not have at the time of the application, please keep in mind that you will have to submit them on arrival, in any case);

f) copy of the residence permit for non-EU citizens living in Italy;

g) students wishing to undertake an independent research activity shall produce a presentation letter in English or Italian, written by the professor from the home institution identifying the research subjects to be studied at the University of Basilicata. If required by the University of origin, a Learning agreement for study or traineeship (to be formalized and approved before the start of the mobility). Note: If you have already agreed with your home and the host University, please enclose the agreement to the application in the part "other useful documents".

2. Non-EU Citizens resident abroad

a) a passport photo in .jpg format;

b) copy of passport;

c) copy of the visa (and subsequently their residence permit), only for non-EU citizens living abroad;

d) final Secondary education qualification in original (or certified copy) obtained after at least 12 scholastic study years of schooling, or a fully legal substitute certificate; the final qualification must be accompanied by a Dichiarazione di Valore/Declaration of value or a certificate issued by foreign official authorities or statement released by an ENIC-NARIC center;

e) official copy of their degree/diploma certificates issued by the Italian Consulate or Embassy in the country where the title was obtained;

f) students wishing to undertake an independent research activity shall produce a presentation letter in English or Italian, written by the professor from the student's home institution identifying the research subjects to be studied at the University of Basilicata. If required by the University of origin, a Learning agreement for study or traineeship (to be formalized and approved before the start of the mobility). Note: If you have already agreed with your home and the host University, please enclose the Agreement to the application in the part "other useful documents".

Note: The validation of a foreign academic title must be completed at an Italian Consulate or Embassy in the country where the title was issued.

IMPORTANT: Non-EU citizens resident abroad who wish to attend one or more single courses running under degree programmes at the University of Basilicata for an academic year, or an internship, may enroll in single course units by presenting an application for pre-enrolment to the Italian Diplomatic.

Representation in the country they live in, in the form and according to the deadlines are available at the following links:

http://www.studiare-in-italia.it/studentistranieri/

http://www.esteri.it/mae/it/ministero/laretediplomatica/ambasciate/default.html

How to prepare and submit the Learning Agreement

To plan your studies at the University of Basilicata (Unibas), you must complete a Learning Agreement. This document lists the courses you plan to take during your Erasmus stay, and the ones you want recognized at your home university afterwards.

Before filling it out:

Review the Unibas course catalogue.
Discuss your choices with your home university coordinator.
If needed, contact our Department Coordinator for help (see the “Contacts” section).

How to submit it:

If your university is part of the EWP network, use your university’s system to complete and sign the online Learning Agreement.
If not, check with your university if you can use the paper version. In that case, upload the signed document directly to your application or send it later by email to incoming@unibas.it.

Important: The Learning Agreement must be approved before your Erasmus mobility starts. Approval can take time, so please start the process as early as possible.

Accident and civil liability Insurances

The University of Basilicata provides exchange and degree-seeking students, as well as incoming professors and administrative staff with insurance against accidents that may occur on the campus premises of the university or in any other place where you carry out study or traineeship or research activities as far as they are authorized by the University, as well as for civil liability toward third parties during the performance of institutional activities.

Third-party insurance (Assicurazione di responsabilità civile)

Third-party liability insurance is offered by the University of Basilicata to cover third-party damages that students could cause in and out of the Institution. The policy is extended to students, grant holders, trainees, postgraduate students, visiting/exchange students and professors, etc. staying at the University for vocational and educational training, analogous and other activities.

Accident insurance (Assicurazione contro gli infortuni)

Students coming to the University are covered against all risks that occur during all the institutional activities (in and out of UNIBAS) provided for or allowed by the University.

Please bear in mind that the policy does not cover medical treatment expenses for which, according to your citizenship, individual health insurance is required.

For further and detailed information, please contact innocenzo.cinefra@unibas.it or incoming@unibas.it

Visa regulation

EU citizens do not need a visa to study in Italy.

Non-EU citizens must apply for a visa through the Italian diplomatic representation in their home country after registering on Universitaly portal, this tool has been designed for international students willing to study in Italy both for an entire study cycle or for a semester/year abroad.

Depending on citizenship, country of residence, length and purposes of the stay in Italy, students may need to obtain a Visa before coming to Italy. Check if you need an entry Visa and the documents required on MAECI Visa for Italy

This procedure does not concern citizens of Countries in the European Union, as well as from Norway, Iceland, Liechtenstein and the Swiss Confederation, the Republic of San Marino and the Holy See.

Students need to register first, select the Erasmus+ or other kind of study or traineeship program in the "Kind of Application" field, specify the Italian representative (Embassy/Consulate) in their country where they will apply for a visa, and fill in the online form (Guide to Pre-Enrolment Application - Universitaly Portal).

The University of Basilicata will only accept and validate applications from students who have completed the application procedure on the Esse3 platform. The Universitaly portal will then automatically generate a letter to be delivered by the candidates to the Italian representative abroad. The Embassy/Consulate will start the visa procedure only for candidates already accepted by the University.

The visa application procedure can take several months, so you must apply well in advance by using the Universitaly portal.

Please, mind that the Universitaly application is compulsory but does not guarantee or imply any automatic right to the issuing of the relative study visa, which is the exclusive responsibility of the competent embassy or consulate.

It is strongly recommended to ask for the issuance of an official Italian Tax Code (codice fiscale) at the Italian Embassy or Consulate in your country of residence. The “codice fiscale” (or Italian tax code) is required to carry out a wide range of activities in Italy, such as opening a bank account, signing a tenancy agreement, registering with the Italian National Health Service, and receiving payments or reimbursements from the University of Basilicata (if any).

There are two types of Visa: short-term (Uniform Schengen Visa. type - up to 90 days) and long-term (National Visa type more than 90 days). Both types of visas are issued by the Italian Consulate or Embassy in their home country.

To learn more about Schengen Visa, please consult the related website: Schengen visa information

EU/EEA and Switzerland students

Students from the EU or the EEA countries may move freely without the need for a study Visa.
Students with EU citizenship (and citizens coming from Switzerland, Norway, Iceland and Liechtenstein) can live in Italy for 3 months without incurring any legal obligation.
If the stay is longer than three months but still temporary (as an exchange student i.e.), at the end of the 3rd month, students must carry out a compulsory registration (iscrizione allo schedario della popolazione temporanea) at the municipality offices. The Application must be submitted to the "Ufficio Anagrafe" depending on where they live.
The registration is free of charge and must be carried out within the first 3 months of arrival in Italy.

If you need help, please contact incoming@unibas.it

Facilities and charges

Visiting Students acquire the same rights and can take advantage of the same facilities as the other students of the University of Basilicata: they can take final exams, use the libraries and computer laboratories of the University, take part in the student associations, have access to the university canteens at special prices, benefit from accident insurance, etc. Moreover, they can ask for accommodation in Potenza in the Halls of Residence managed by the Regional Education Agency. Expenses for travel, meals, accommodation, health insurance and medical care are entirely the student's responsibility, as well as expenses for books and visas for entry and stay.

With the support of the Regional Education Authority (Azienda Regionale per il Diritto allo Studio Universitario - A.R.D.S.U.), the University of Basilicata offers students involved in the exchange programme the possibility to lodge in the Halls of Residences. Unfortunately, this opportunity is given to students coming only to Potenza for the entire duration of the stay with the exception of August when the residence is closed because no halls of residence are available in Matera.

For detailed information, students have to contact by email the A.R.D.S.U. in the person of Antonio Luongo e-mail: antonio.luongo@ardsubasilicata.it.

The Internationalization Service, upon request of the student and together with the local ESN, will help the student in finding private accommodation.

How to book accommodation at the Halls of Residence

The Internationalization Service is in contact with the A.R.D.S.U. for checking and booking the room, so please get in touch with us by email (mobint@unibas.it or mobint1@unibas.it) well in advance of the expected dates.

Costs

For detailed information about costs, please contact the A.R.D.S.U.: Antonio Luongo, telephone: + 39 0971 418210; e-mail: antonio.luongo@ardsubasilicata.it.

Private accommodation

It is quite difficult to find private apartments in Potenza or Matera for short-stay mobility. If interested, students have to contact the local ESN (suigeneris_basilicata@esn.it) and the Internationalization Service (mobint@unibas.it) well in advance. You can also find notices with ads of contacts providing private accommodations throughout the city in the bulletin boards located in the university's campuses.

Language requirements & learning Italian

Students are required at least the B1 Level (CERF) of Italian Language to study at UNIBAS.

Italian Language course

Students coming to UNIBAS could benefit, upon request, from Italian language courses for students participating in exchange programmes supplied at the beginning of the semester, through the Language Centre of the University (CLA). Courses are structured in different classes depending on the learner's level (CEFR) and developing general competencies and communicative and linguistic skills.

Courses last 40 hours and give the opportunity to gain 3 credits. They are for learners who need to learn or improve their Italian. At the end of the course, after the final examination, students receive a certifying Diploma.

In order to benefit from these courses, students have to contact the Internationalization Service by email (mobint@unibas.it or mobint1@unibas.it), by specifying their personal details and origin, the duration of the stay, the single courses they will be attending and send a scanned copy of the documents already sent to the Student Office to be admitted.

Furthermore, students who are interested to attend them, have to reach us within the last week of September (1st semester/one year) or the end of February (2nd Semester). No intermediate courses will be organized.

Other languages courses

The University offers, through its Language Centre, free courses, in blended learning (using the DI.L.LE platform), to students, teaching staff and staff at different levels (A2, B1 and B2-CEFR), in the principal languages of the EU (English, French, Spanish and Germany), prior to the mobility abroad (semester 1 and 2), organizes language Campuses as part of educational activities. The university also provides financial support for language courses in the host country in case of specific needs.

For further information: http://cla.unibas.it/site/home.html

Where we are

The University of Basilicata’s Campuses are located in the two provincial capitals, Potenza and Matera, in three different areas.

Potenza

Campus universitario di Macchia Romana
Via dell'Ateneo Lucano n. 10, 85100 Potenza

The Macchia Romana campus hosts the Department of Agricultural, Forestry, Food, and Environmental Sciences (DAFE), the Department of Engineering (DiING), the Department of Basic and Applied Sciences (DiSBA), the Department of Health Sciences (DiSS), and the Department for Humanistic, Scientific, and Social Innovation (DiUSS), the POLiS center (Student Orientation), IT Services, the Central University Library, the Rectorate offices, the Internationalization Service and the Student Affairs office.

Polo del Francioso
Via Nazario Sauro n. 85, 85100 Potenza

The Francioso campus hosts the Department for Humanistic, Scientific, and Social Innovation (DiUSS), the Central University Library, the University Language Center, the Disability Services, the Student Affairs office, and a computer lab for IT Services.

Matera

Campus universitario
Via Lanera n. 20, 75100 Matera

The University campus on Via Lanera hosts the Department for Humanistic, Scientific, and Social Innovation (DiUSS), the Student Affairs office, and offices related to internship management and the University Library.

Check-in

Your exchange period officially begins on the day you check in at the Internationalization Service in Potenza.

What to do upon arrival:

Go to the Internationalization Service and bring:

EU students:
- Passport or ID card
- European Health Insurance Card (EHIC) (if not already submitted)
- Any forms from your home university that need to be signed
- 1 passport-size photo
Non-EU students:
- Passport with visa
- Health insurance valid in Italy (if not already submitted)
- Any arrival forms from your home university
- 1 passport-size photo

At check-in, you will receive:

General information about Unibas and the city
Details about welcome/orientation events
A Confirmation of Arrival (if your university provides a form, please send it to incoming@unibas.it or bring it with you upon arrival.)
Non-EU students will also get guidance on:
- Residence permit
- Tax code
- Health insurance
- Support from the local ESN group

If you're based in Matera:

You must check in with the Matera contact person: violetta.pedalino@unibas.it. She will forward your documents to incoming@unibas.it.

After Check-in, you must go to:

Student Admission Office of your department
Halls of Residence, if you applied for accommodation and meal tickets
Agenzia delle Entrate – to get your tax identification number
Department Coordinator – to discuss your academic plan

Important: Please respect deadlines and book appointments in advance via email: incoming@unibas.it

Non-EU students: Once you receive your residence permit, send a copy to incoming@unibas.it.

Accident and civil liability Insurances

Third-party insurance (Assicurazione di responsabilità civile)

Accident insurance (Assicurazione contro gli infortuni)

Students coming to the University are covered against all risks that occur during all the institutional activities (in and out of UNIBAS) provided for or allowed by the University.

Please bear in mind that the policy does not cover medical treatment expenses for which, according to your citizenship, individual health insurance is required.

For further and detailed information, please contact innocenzo.cinefra@unibas.it or incoming@unibas.it

Book an appointment with the Internationalization Service

The University of Basilicata aims to provide a quality service to incoming students, by organizing individual or group meetings. During the meetings, students get useful information about their mobility period.

Please, book your appointment by email (incoming@unibas.it) before meeting our staff!

Health insurance

Medical coverage is mandatory for all students/trainees in Italy, but procedures are different for EU citizens and non-EU citizens.

The Emergency Medical Service guarantees Health Care Assistance for emergencies occurring during the night time, holidays or pre-holidays which are not covered by the family or local physician. In urgent situations, the physician can provide outpatient services, prescribe medicines, or illness certificates. This service is free for every citizen under the European Health Care System and foreigners with an agreement or in possession of a valid document proving their right to Medical Health Care (European Health Card). For other cases, it is expected payment for the medical visit.

For more info about UNIBAS insurances, please consult the insurance policy section. Please note that this coverage could be not enough for your stay. For more information about the different kinds of health insurance, check the information provided according to your profile.

Residence permit

EU Citizens

EU students can stay in Italy for up to 3 months provided that they have an international recognized ID issued by their country of origin.

After 3 months of entry to Italy, you will be required to register to the local "Anagrafe" in Potenza or Matera, providing a self-certification of enrolment, health insurance and documents demonstrating that you have the financial means to support yourself.

Non-EU Citizens

Depending on the duration of your stay in Italy, you have to apply for a residence permit or not: if you are a non-EU national and plan to come to Italy for a period exceeding three months, you must apply for a residence permit, while if the length of your stay is less of 3 months you are not required to apply for.

If it is your first time in Italy, you have 8 days to apply for a residence permit.

For stays of less than 90 days

For stays of more than 90 days

Arrival Statement, Tax Code, Registering your residence

Certificate of Arrival

This is the official confirmation of your date of arrival at this University. If you need a stamp on specific forms from your home university instead, please bring them with you. The staff of the Internationalization Service will complete it according to the official date of registration at the desk. Important: don't forget to send it to your home university, as soon as received. If you lose any documents received on your arrival or they are stolen, please contact your home International Relations Office for a copy.

At the end of your exchange period, please don't forget to Check-out before you go back home! On Check-out you receive another very important document: the Certificate of Attendance which is required by your home University to calculate the real duration of your exchange period.

Tax Identification Number (Codice Fiscale)

The Tax Identification Number (Codice Fiscale) is an identification document necessary in any relationship between citizens and public administrations. It is necessary to open a bank or a postal account and to enroll in the National Health Service, as well as it must be shown during the enrolment process. It is also required to lodge at the Halls of Residence managed by the Regional Education Agency (A.R.D.S.U.) and receive payments or reimbursements from the University of Basilicata. All students and teachers have to apply for this tax code and then return a copy of it to incoming@unibas.it.

You can obtain your Italian tax code before or after arriving in Italy.

Before arriving in Italy

If the Italian Consulate / Embassy in your country offers this service, you can apply for an official Italian tax code before you travel to Italy.

After arriving in Italy

To obtain the tax code after arriving in Italy you can go to the local "Uffici Territoriali” (local offices) of the “Agenzia delle Entrate” (Revenue Agency):

Ufficio Territoriale di Potenza

Ufficio Territoriale di Matera

during opening hours and by appointment, which you have to book on the “Agenzia delle Entrate” (Revenue Agency) website.

You must submit these documents:

the application form, which must be completed and signed. If you do not yet have a permanent address in Italy, you can leave box C blank;
for non-EU citizens: valid passport, with visa (when required);
for EU citizens: passport or identity document.

As soon as you have a permanent address in Italy, or if you change address/residence in the future, you can book an appointment and go back to the “Agenzia delle Entrate” (Revenue Agency) to update your data, by handing in the documents relating to your accommodation.

If in the meantime you have registered with the “Servizio Sanitario Nazionale” (Italian National Health Service), you can ask for the “Tessera Sanitaria” (European Health Insurance Card) to be printed and sent to the address provided.

For more information on how to obtain the tax code and download the application form and related instructions, please consult the Agenzia delle Entrate website.

Registering your residence abroad

During the first 3 months of your stay in Italy, as EU national, you cannot be required to apply for a residence document confirming your right to live in Italy without any conditions or formalities other than the requirement to hold a valid travel document (i.e. identity card or passport). These provisions also apply to family members accompanying or joining the Union citizen, who are not nationals of a Member State, provided that they are holders of a valid passport or an entry visa where required or a valid residence card as a family member of a Union citizen.

After 3 months in Italy you may be required to register your residence with the relevant authority the local Anagrafe (Register Office) of the municipality of residence, and to be issued with a registration certificate. In the case that the stay in Italy, even if longer than three months, is temporary and does not exceed the year of permanence, as in the case of students, seasonal workers or posted workers, registration in the temporary population register may be requested (Art. 8 of Law 1228/1954 and Art. 9 Legislative Decree no. 30/2007).

The following documents must be included with your application:

a) if employed or self-employed: evidence of your activity;

b) if studying, training or staying for reasons other than work: proof of maintenance, calculated according to the Italian minimum annual social security allowance in relation to the number of dependent family members (a self-certification is accepted); proof of sickness insurance to cover health care costs; evidence of your university course (only if studying);

c) if a family member of an EU citizen, national of another member country without autonomous right of residence: proof that you have a family link with the EU citizen or that you are a dependent relative (self-certification is accepted). You will receive a receipt certifying that you have applied for registration to Anagrafe.

Documentation to be submitted:

1) copy of a valid identity document valid for expatriation issued by the competent authorities of the country of which you are a national;

2) document proving the enrolment in a school/university/ or vocational training institution and evidence of your university course;

3) proof of maintenance, calculated according to the Italian minimum annual social security. The reference sum corresponds to the amount of the social allowance which is Euro 5.061,68 gross per year.

For the purposes of registration, the total personal situation of the person concerned is also assessed:

4) coverage of health risks:

for the student who requests registration in the registry office of the resident population: a copy of a health insurance covering health risks on the national territory and valid for at least one year or at least equal to the course of studies or vocational training, if less than one year or community form;
for the student who requests enrolment in the temporary population register: T.E.A.M. issued by the home country or European form;

5) copy of the original documents, translated and legalized, proving the civil status and family members (it is required for registering the family relationship in the registry office and issuing certification). If a family member of an EU citizen, national of another member country without autonomous right of residence: proof that you have a family link with the EU citizen or that you are a dependent relative (self-certification is accepted)

Family members without autonomous right of residence must provide:

valid passport or any other equivalent travel document bearing an entry visa, if required
proof of family relationship with the EU citizen and, if required, proof of being dependent on the EU citizen
receipt certifying that the EU citizen applied for registration to Anagrafe

Contacts:

“Sportello Anagrafico” located in Via N. Sauro, Potenza (Mobility Center by appointment)

Tel. 0971/415818 -726 fax.0971-415817

Opening hours ( from September 2, 2019):

Monday, Wednesday and Friday: 8.30/12.30

Tuesday and Thursday: 15.30/17.30

"Ufficio Anagrafe", located in Viale Aldo Moro, Matera

Tel.0835/241202-262-441

Opening hours: Monday, Wednesday, Thursday and Friday 9:00/11.00

Tuesday 9.00/11.00 -16.00/18.00

Useful links:

Wi-fi and online services

After enrolling and receiving your user name and an activation code to generate your password, you can log in to the student IT system 'ESSE3' to:

see, verify and manage your data;
consult the available examination appeals and register (section "Pannello di Controllo"/Control Panel);
check your student's status and look into your study booklet. Here you can find information about the educational components, passed or not. For the didactic activities not yet passed or attended, the link on the related icon of the "Appeals" section is active allowing you to access the list of appeals;
Fill in the survey about the University facilities and the academic offer;
connect to the University's WiFi or through the EDUROAM network (to be connected you need only a valid credential issued by your home university), or to the WiFi-Unibas

If you want to take an examination you have to book it before, through the ESSE3 Online System. For detailed information on how to log in and go on, please consult and download the related guide in the "Documents" section.

Academic guidance

Individual tutors, appointed by the Tutoring Committee at the beginning of the academic year (by October), are professors or researchers from the Department. The list of tutors is usually published on the Department's website. For more details, contact the Department's Academic Office.

International students at UNIBAS receive orientation and support services upon arrival in Potenza/Matera and throughout their stay. These services are provided by the International Relations Office, Department Coordinators, and Erasmus+ programme mentors.

Orientation and tutoring activities begin in the second-to-last year of high school, through the University Center for Guidance, Lifelong Learning, and Student Support (POLiS).

These services help students make informed choices about their education, support their university career, and enhance employability.

The activities include individual tutoring for academic challenges, exam preparation, thesis development, study planning, and career advice. Support also includes guidance on study abroad opportunities and aligning educational choices with professional goals.

Grades and Certification of Attendance of teaching activities not included in the curriculum

According to the Italian University System, for each learning activity students gain a certain number of university credits (in Italian: 'Crediti Formativi Universitari' or CFU) and a qualitative evaluation (mark awarded on a 30-point scale or pass/fail exam. The minimum mark for passing an exam is 18/30, while 30/30 (with possible honours) is the highest mark.

Credits (CFU) are units that are used to measure the total amount of workload required to a student, in terms of (class time, individual study, exam preparation, practical work etc.) and one credit is equivalent to 25 hours. One academic year corresponds to 60 university credits. To learn more, please look into the "What the ECTS is" and related boxes. The grades in the Italian University system are expressed out of thirty. You pass an exam or internship with a grade of at least 18/30. If you obtain full grade (30/30) the examination board may also decide to award you honours (lode).

Important: failed exams are not usually recorded and therefore they are not listed in your Transcript of Records. If your university requires failed exams to be listed in your Transcript of Records, you must explicitly ask the professor to record the fail, immediately after the exam. The failed exam can be recorded as "respinto" (rejected) if you finished and failed the examination, or "ritirato" (withdrawn), if you did not finish the examination. It is not possible to record a numerical grade lower than 18. If you fail the exam you do not obtain the relative credits.

For some activities, i.e. language exams, including the Italian language courses, some internships, laboratories and seminars, you will not be given a grade but merely an Idoneo/Pass. The same Idoneo/Pass is listed in the Transcript of Records. The Idoneo/Pass can never be transformed into a numerical grade.

In the Transcript of Records, which is issued to you at the end of the exchange period, the grades are indicated on the Italian scale out of thirty and are converted in the ECTS scale.

How can be certified teaching activities not included in the curriculum

If you need a certificate of attendance, ask the professor during the first lesson because he/she will decide whether to issue a certificate of attendance at the end of the course.

In the Italian system, mere frequency is not enough to obtain credits. If you wish to take part in activities that are not in the course unit catalogue and which can therefore not be included in your study plan (some internships, seminars, preparation of the dissertation, etc.), you must immediately agree with the professor on how to perform and certify them. Please, don't forget that these activities and evaluations can be only certified by the professors on stamped and signed headed paper, but they cannot be recorded on your Transcript of Records. Therefore, check well in advance whether your university accepts this kind of certification, please.

Changing the study plan and the duration of the exchange period

How to change your Learning Agreement

During your stay you can change your Learning Agreement, by following these steps:

If you do not have a form for changing your courses, download it, print and sign it. You should complete and sign only the section called "During the Mobility". In fact, the section called "Before the Mobility" has already been signed before your arrival in Potenza/Matera.
Ask your Departmental Coordinator in Potenza/Matera to help you to decide which courses to add or drop and have the form signed by him/her.
Come to the Internationalization Service to have the LA stamped and sent to your university by e-mail. As an alternative, you can request the stamp by email (mobint@unibas.it or mobint1@unibas.it), enclosing a complete copy of the document
After the modified Learning Agreement has been counter-signed by your university, you should send a scanned copy of it to mobint@unibas.it
Send a scanned copy of the Learning Agreement duly signed by the parties involved to mobint@unibas.it and contextually to the relevant Administrative Unit of the Student Office.

Transcript of records and confirmation of attendance

Before your departure from Potenza or Matera, it is essential to complete the check-out process with the Internationalization Service:

In Potenza: You must contact and physically go to the Internationalization Service in person.
In Matera: Please write to violetta.pedalino@unibas.it to arrange your check-out.

Important: Check-out must be completed in person. It is not permitted to delegate this task to someone else.

Documents Required for Check-Out

Please bring the following documents with you:

A copy of all documents related to the activities carried out during your period at this University. These documents must be issued by:
- The Coordinator of your department, or
- Your supervisor, in the case of thesis work.

It is strongly recommended to meet with your Department Coordinator before visiting the Internationalization Service to finalize the "After the Mobility" section (Table E) of your Learning Agreement (only in the case of paper version)

Your completed Learning Agreement (all sections). In the case of the online Learning Agreement, it is not necessary.
Verify that all exams taken during your stay are correctly recorded in the ESSE3 online portal under the section: Carriera > Libretto

Transcript of Records (ToR)

If all data has been correctly entered in the ESSE3 system, your Transcript of Records will be sent immediately to your home university by email.
If any grades are missing, the transcript will be sent only after the missing data has been entered into the system.

To avoid delays, regularly check your ESSE3 profile and promptly contact your professors for any missing grades before your departure.

Additional Obligations Before Departure

You must check out with the Regional Education Agency.
Return any borrowed books to the university libraries.

Note: If you fail to complete these steps, your Transcript of Records will not be issued.

Confirmation of Attendance

At the time of your check-out, you will receive a Confirmation of Attendance, stating the start and end dates of your mobility period. You are responsible for submitting this document to your home university.

If your university has specific forms to confirm the duration of your stay, please bring them with you for completion.

Note: The official end date of your exchange corresponds to the Check-Out date. After this date, you will no longer be allowed to:

Take exams
Participate in academic or teaching activities

Certificate of Academic Activities (for Visiting Students)

At the end of your study period:

Visiting Students who have taken exams at the University of Basilicata may request a certificate (subject to tax stamp) from the Students Office. This will list:
- The exams taken
- ECTS credits earned
- Additional relevant academic information for credit recognition at your home institution
Visiting Students involved in independent research may request a written declaration signed by their academic tutor at UNIBAS, detailing the work carried out.

Upon request by your home university, the tutor may also be invited to participate in the final thesis defense based on the research conducted during your exchange.

Evaluation Survey

At the end of your Erasmus period, it is also required to fill in an evaluation questionnaire about this university, services and difficulties incurred during your stay here. It is a Google form so you can enter using the institutional email given upon your arrival.

Click here to get access to the survey.

Thank you so much for your collaboration!

Recommendation

You are recommended NOT to book their flight back home the day after their last exam. Sometimes the dates might change.

Please don't forget to go to the Internationalization Service or to contact the Department contact person in Matera (violetta.pedalino@unibas.it) before you return home to close out your mobility period. We would be grateful if you could make an appointment with our staff at least 3 days before your departure. Please email us at incoming@unibas.it.

Servizio Internazionalizzazione/Internationalization Service

Campus Universitario di Macchia Romana
Via dell'Ateneo Lucano 10
85100 Potenza
pec: relint@pec.unibas.it

dott.ssa Annalisa Anzalone - Responsabile del Servizio/ Head of the Service
Tel. + 39 0971 202158
e-mail: rel.int@unibas.it; mobint@unibas.it

dott. Vittorio Rosa
tel. + 39 0971 202157
e-mail: mobint1@unibas.it

dott. Salvatore Cardinale
tel. + 39 0971 202156
e-mail: salvatore.cardinale@unibas.it

Mobilità studenti e staff in uscita/outbound students and staff: outgoing@unibas.it
Mobilità studenti e staff in ingresso/inbound students and staff : incoming@unibas.it
Accordi Inter-Istituzionali Erasmus/Inter-institutional Agreements: erasmus.agreements@unibas.it

Al fine di offrire un miglior servizio, si raccomanda di fissare un appuntamento via email utilizzando gli indirizzi sopra citati, differenziati a seconda della tipologia di mobilità e attività/ It is recommended to make an appointment by e-mail at the above addresses, according to the type of mobility and activity, in order to provide a better service.

Coordinatrici e Coordinatori Mobilità Internazionale/International Mobility Coordinators

Dipartimento di Scienze Agrarie, Forestali, Alimentari e Ambientali (DAFE)

prof.ssa Tania GIOIA, e-mail: tania.gioia@unibas.it

Dipartimento di Ingegneria (DiING)

prof. fabio FRUGGIERO, e-mail: fabio.fruggiero@unibas.it

Dipartimento di Scienze di Base e Applicate (DiSBA)

dott.ssa Simona TODISCO, e-mail: simona.todisco@unibas.it

Dipartimento di Scienze della Salute (DiSS)

prof. Luigi MILELLA, e-mail: luigi.milella@unibas.it

Dipartimento per l’Innovazione Umanistica, Scientifica e Sociale (DIUSS)

prof.ssa Antonella Grazia Maria GUIDA, e-mail: antonella.guida@unibas.it

Referenti amministrativi per la Mobilità Internazionale di Dipartimento - Dept. administrative contact person